Update of fields

Hi,

I am using Office 2003/2007, and facing some difficulties with the use of
document fields inserted into my documents. Basically I use fields to
maintain common statements that appear on every section/pages, e.g. version
number, and for easy updates. However, I find that even if I update the
document properties, the field does not update automatically. I have to
manually select each field on each section and select update before it would
reflect the changes. Is this the correct behaviour or can I get it to
update all fields automatically?

Thanks!
Gilbert

On Mon, 17 Dec 2007 18:19:00 -0800, Gilbert
<Gilbert@discussions.microsoft.com> wrote:

>Hi,
>
>I am using Office 2003/2007, and facing some difficulties with the use of
>document fields inserted into my documents. Basically I use fields to
>maintain common statements that appear on every section/pages, e.g. version
>number, and for easy updates. However, I find that even if I update the
>document properties, the field does not update automatically. I have to
>manually select each field on each section and select update before it would
>reflect the changes. Is this the correct behaviour or can I get it to
>update all fields automatically?
>
>Thanks!
>Gilbert

If the option to update fields on printing is turned on, all you have
to do is go to Print Preview and back. The option is in Tools >
Options > Print in 2003, and in Word Options > Display > Printing
options in 2007.

If all the fields are in the body of the document (not footers, text
boxes, etc.), it's even simpler: hit Ctrl+A to select the document
body, then F9 to update all fields in the selection.

--
Regards,
Jay Freedman
Microsoft Word MVP FAQ: http://word.mvps.org
Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit.

Thanks Jay!

"Jay Freedman" wrote:

> On Mon, 17 Dec 2007 18:19:00 -0800, Gilbert
> <Gilbert@discussions.microsoft.com> wrote:
>
> >Hi,
> >
> >I am using Office 2003/2007, and facing some difficulties with the use of
> >document fields inserted into my documents. Basically I use fields to
> >maintain common statements that appear on every section/pages, e.g. version
> >number, and for easy updates. However, I find that even if I update the
> >document properties, the field does not update automatically. I have to
> >manually select each field on each section and select update before it would
> >reflect the changes. Is this the correct behaviour or can I get it to
> >update all fields automatically?
> >
> >Thanks!
> >Gilbert
>
> If the option to update fields on printing is turned on, all you have
> to do is go to Print Preview and back. The option is in Tools >
> Options > Print in 2003, and in Word Options > Display > Printing
> options in 2007.
>
> If all the fields are in the body of the document (not footers, text
> boxes, etc.), it's even simpler: hit Ctrl+A to select the document
> body, then F9 to update all fields in the selection.
>
> --
> Regards,
> Jay Freedman
> Microsoft Word MVP FAQ: http://word.mvps.org
> Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit.
>